bpm bpmn Business Processes Document Management Latest process design process mapping process modeling process optimization process street Processes Productivity

Practical Guide to Increase Productivity through Process Mapping

process mapping

Process mapping is a useful gizmo for what could be summed up so that "seeing a big picture and small pictures at the same time"

This may increasingly sound foolish, however it is actually

The primary benefit of mapping enterprise processes is that you could precisely consider every step within the workflow, understanding how every of them interacts with each other and promotes the process.

But how do you ensure that the effort and time you made in building these maps improves performance?

This submit offers with this submit.

Before we do that, nevertheless, we must recognize that It’s a big complexity when it comes to mapping strategies. In case you are a small group, it can be so simple as drawing on a board, whereas corporations use advanced mapping software program tools corresponding to Appian and Lucidchart.

This part on complexity and totally different process maps leads us to another essential half – the lesson to be addressed at an early stage – the distinction between course of mapping and course of modeling

Understanding the distinction between process mapping and modeling

  process-mapping process modeling Supply

It ought to be stated that it’s troublesome to understand the distinction between a course of map and a process model through online analysis, as a lot of the related articles conflict with one another or don’t clearly clarify the distinction.

Everybody seems to disagree. Some say there are numerous overlaps, whereas others say they’ve utterly totally different functions and should not be referred to each other.

Many authors of the subject present the phrase "Process maps are a simpler version of process models with many similar features." I feel that is moderately confusing as a result of there isn’t any clear separation.

Process Mapping:

”Together with pulling all features into the business process step by step is completely clear what’s concerned in all levels of a specific enterprise process.”

Process Modeling:

” that present processes might be analyzed and improved. ”

Although the objective distinction has been recognized (enterprise improvement), there isn’t a indication of how the mannequin allows such enchancment, and the rest of the definitions

Comparable question rackets are raised once you learn the Appian definition:

”In enterprise, course of mapping is to decide what a company is doing, who’s chargeable for what is the commonplace for assessing the success of a enterprise course of. This shouldn’t be confused with business course of modeling, which focuses extra on business process optimization. ”

The writer of the PEN article pretty concludes with a very smart assertion that is sensible: [19659003]” There are a number of articles that circulate that course of mapping and process modeling are two very separate approaches. That is somewhat true as a result of they’re separate tools; Nevertheless, it is improper to polarize them both as or as a selection as a result of they are each in line. “- Jason McGee-Abe

Although I can't give the ultimate statement, I attempt to clarify the difference,

One is the extension of one other

Principally the distinction is that the method fashions are digitally enhanced and thus a extra environment friendly model of process maps

. map-vs-process-model Source

Here I imply that process models are often created with software program that permits it to include rich operational info, particulars of relationships with business objectives, and to adapt dynamically through

Process models are drawn modeling software akin to BPMN and UML. We now have written in-depth tutorials on each of these choices, which you’ll be able to entry by clicking on their hyperlinks.

The method map, in turn, represents a static, linear sequence stream of features that do not essentially correspond to different enterprise processes or the setting as an entire, with respect to just one specific circulate of exercise. Consider it as a snapshot of how the process is presently being achieved, because the stability sheet is a snapshot of the company's monetary well being.

”Enterprise Process Mapping is a software that focuses on documentation. It exhibits how the work is completed, not essentially the way it must be executed. Enterprise course of modeling is more correct evaluation and optimization of inefficiency and bottlenecks. ”- Smartdraw

That's why we will say that the method mannequin is a sort of course of map extension that gives larger alternatives for enterprise course of implementation initiatives

  process mapping uml chart UML tutorial: How to edit any process or construction in your organization

Although it’s extra logical and extra environment friendly to define process automation with models, it’s simpler to mix them with totally different software program tools and enterprise methods. It will be significant to notice that according to the graphical illustration there’s not a lot difference.

”Both features create a graphical presentation that finally serves to enhance your corporation processes. “- Appian

By saying this, most of this message focuses on how one can improve your productiveness professional cess maps are equally nicely suited to course of fashions as a result of they are extensions of process maps and subsequently at their core, serve the identical function.

Whether or not you’re mapping processes or modeling them, the methods mentioned here to improve productiveness are equally nicely suited.

Make them Practical: Using Maps to Increase Productivity

  Process Mapping Productivity Supply

Process Mapping and Modeling are the standard methods to design, handle, and optimize all forms of business processes, with the first objective of regularly enhancing efficiency efficiency in several enterprise models.

To enhance effectivity, processes need to be understood and revered by staff. This will sound obvious, however the process is a serious problem for many businesses, especially as they scale and deploy new staff at a velocity that they don’t seem to be used to.

On this office, I assume that you’re I've already accomplished a incredible job by figuring out a set of processes. In case you are not yet there and are in search of a start, there are lots of nice articles that may information you through the method step-by-step.

Nevertheless, even in case you are at the very starting of the Process Mapping journey, the following paragraphs are worthwhile in desirous about the implementation of the fashions you’ve carried out in a approach that has a big influence on productivity.

That's what I would like to dig out – how the method is used

As said in PEN Article 10 in Order No. 1, 10 process mapping instructions:

“You have no process maps to collect dust”

1. Reap the benefits of BPM software program

Get a transparent level first

For those who're not using BPM for process management, you're positive to miss the large alternative to enhance your productiveness.

These are a few of the most essential benefits of putting a BPM device:

  1. Capability to customize and refine processes
  2. Centralized view of all actions in actual time
  3. Automating duties to improve efficiency
  4. An environment friendly channel change channel
  5. Restrict or utterly get rid of human mistake

When you think about the BPM market estimate to be about $ 14 billion by 2021, almost doubled to $ 6.96 billion in 2016, it becomes clear that it is going to be a key area of ​​competitiveness within the coming years.

  growth of the process mapping-bpm market Supply

Process counts permit you to convert process maps into practical checklists that can be easily collaborative

In case you are unsure how you want to to build your guidelines and wish inspiration, there are a whole lot full, absolutely customizable models for every type of industries and

Take a look at this record to discover the most effective BPM software program on your firm

2. Specializing in Process Automation

Deploying the BPM software program is step one that wants to be adopted shortly when automation rules are introduced to permit processes to run as smoothly as attainable.

Automation and productivity go hand in hand to reduce the waste of time and assets that the original, manually-intensive process

Read the Ultimate Guide to Business Process Automation for all you need to find out about applying automation to the processes you [19659003] Listed here are additionally 50 workflow automations to provide help to get began.

3. Don't overlook the importance of simplicity

  process-mapping-simplicity-bpmn BPMN Tutorial: A Fast Guide to Business Process Mannequin and Labeling

The reality is that processes want to be simple if they’re anticipated by all group members, particularly new staff want to be improved as efficiently as potential

Though some processes, particularly at company degree, are complicated in nature, managers must all the time ask themselves how they will distil processes in a means that is straightforward to perceive and comply with.

iSixSigma has written a fantastic article "A Practical Guide to Creating Better Map Maps", which exhibits how an excessively complicated map or mannequin might be simplified by paying particular attention to using connectors and other necessary symbols

. to make it easier to serve its function. – Hussain Thameezdeen Abubakker, iSixSigma

Under is an instance of an article on how to convert a flight card request and problem process map into a number of neat and neat charts like "spaghetti plate" that may be carried out extra effectively, with worker acceptance, and thus promote productivity progress

  process mapping-old Source

The writer converts this headache-causing chart utterly by breaking it into two separate diagrams, one for request and one for publishing and reorganizing the connectors to simplify the process move

  process mapping-new-1 Half 1: Airline request flag  process mapping-new-2 Half 2: Granting of a flight ticket

An evidence of how these modifications have been made to simplify the process map could be discovered in this article

four. Combining Processes with Strategic Objectives

When it comes to consumer acceptance and productiveness, combining course of maps with strategic enterprise objectives is 2 key benefits.

To start with, you’ll be able to tell those who are expected to comply with the method, why it is useful and how it will positively have an effect on enterprise efficiency

If staff don't feel the method actually modifications, they don't take it critically and that's why it

Secondly, creating robust hyperlinks between charts and enterprise objectives encourages managers to be sure that course of maps and templates serve their function.

If the method does not work

In other words, it provides a in any other case stopped process map for the sense of course and function, which isn’t solely essential to see notab.


You could marvel how collaboration relates to enhancing productiveness through course of mapping.

The reply is straightforward: a process that has been mapped and deployed by BPM software program is followed by quite a few individuals. Over time, managers want to monitor how the process is used and to what extent improvement is needed. The simplest approach to do that is to pay attention to feedback from staff who truly comply with the process day-after-day, and work with them to determine opportunities for enchancment.

  process mapping collaboration Supply

For instance, a great way to collect feedback is through research, which according to CultureIQ is the preferred method to actively manage and information worker engagement (55%).

Managers should recognize that with out providing automobiles for collaboration, corresponding to Slack, CRM group discussions, video conferencing, meetings, and surveys, it is rather difficult to accurately consider and optimize processes.

“Collaboration is usually rejected as a nebulizing concept and one that does not have a lot concrete benefits, but increasingly more research present that working collectively makes corporations extra productive and generates greater returns for shareholders. "- Mark Frary, raconteur

I’ve written the article, which offers with 5 great methods to contain staff within the planning process, and I recommend studying in case you are on the lookout for higher ways to encourage workforce cooperation.

6. Creating a Continuous Improvement Process

This paragraph is intently associated to the previous one, which emphasizes the importance of collaboration as it’s combined with the hip. Steady course of improvement is just not potential with out open and trustworthy communication between the whole workforce.

How do you cope with course of improvement initiatives? Do you might have a process involving staff members, feedback feedback, and effective change?

The two most necessary ideas, as talked about in my course of planning article, are:

  1. Use totally different communication methods to contain other staff. In addition to simply sending emails, you create inner newsletters, lunch packages and a quiet channel devoted to process improvement.
  2. Determine course of enhancers and provides them the chance to improve curiosity among other staff.

Another method to improve the culture of tradition and the introduction of Kaizen's strategy is continuous improvement

Kaizen's key concept, which literally means "transformation for good", however which has been interpreted as a continuous enchancment to the West is to create a scientific method to determine, plan, check and set up Process Improvements in Real Time to Always Develop Business.

  process mapping-Kaizen Kaizen: Profitable completion of a continuous improvement of your rocket

My colleague has written a superb a part of how you need to use this strategy in your company, and I recommend reading, especially should you're in the manufacturing

Key Backbacks as you go

Let's take a fast evaluation and depart you with some necessary extracts.

  1. Process models are an enlargement of process maps because they are digitally enhanced versions. Methods to implement them to improve productiveness are equally applied.
  2. If you would like to create process templates, we now have written in-depth guides in BPMN and UML.
  3. It’s crucial to spend money on BPM software if
  4. Process Automation might sound daunting, however it’s surprisingly straightforward to set up and immediately have an effect on productiveness.
  5. With out the concern that simplicity is prioritized during process mapping, staff will probably be
  6. Combining course of maps with strategic objectives provides them a function and path that may assist all staff see how essential it is to comply with the method in accordance with the rules.
  7. Teamwork
  8. Creating a continuous enchancment process and you need to develop the method of acceptance. Process maps never go unused. Steady consideration is vital to enabling maps to exceed the doc and a consistent and top quality business efficiency engine

I hope you discovered this article practical not directly, as a result of it was meant! What steps have you ever taken to make sure that process maps don’t acquire dust on the shelf and promote productivity? Is there a fantastic method that I have forgotten? Tell us the following feedback!

// Fb
! Perform (f, b, e, v, n, t, s) if (f.fbq) yield; n = f.fbq = perform ()
N.callMethod? n.callMethod.apply (n, arguments): n.queue.push (arguments)
And if (! F._fbq) f._fbq = n;
n.push = n; n.loaded =! 0; n.version = & # 39; 2.0 & # 39 ;; n.queue = []; t = b.createElement (e); t.async =! zero;
t.rc = v; s = b.getElementsByTagName (e) [0]; s.parentNode.insertBefore (t, t) (window,
document, & # 39; script & # 39 ;, & # 39; https: //connect.fb.internet/en_US/fbevents.js');
fbq (& # 39; init & # 39 ;, & # 39; 282301838585281 & # 39;);
fbq ("track", "PageView");
// GrowSumo
can GROWSUMO_KEY = window.location.hostname.indexOf (& # 39; www.process.st & # 39;) === 0
? & # 39; Pk_7y3FypPqOUoZISnOIIS1D8TW0NdZ2vWa & # 39;
: & # 39; pk_xpf940LW5Gb3WjOxcibw9kcTYZPX0I3B & # 39;
(perform () var gs = document.createElement (& # 39; script & # 39;); gs.src = & # 39; https: //snippet.growsumo.com/growsumo.min.js&#39 ;; gs .sort = & # 39; text / javascript # ;; gs .async = & # 39; true & # 39 ;; gs.onload = gs.onreadystatechange = perform () var rs = this.readyState; & rs! = & # 39; full & & rs! = & # 39; uploaded & # 39;), attempt growsumo._initialize (GROWSUMO_KEY; catch (e) ; var s = document .getElementsByTagName (& # 39; script & # 39;) [0]; s.parentNode.insertBefore (gs, s);) ();
// Google Optimize vibration
(perform (a, s, y, n, c, h, i, d, e) s.className + = & # 39; + y; h.start = 1 * new date;
h.end = i = perform () s.className = s.className.exchange (RegExp (& # 39;? & # 39; + y), & # 39;);
(A [n] = a [n] || []). Disguise = h; setTimeout (perform () i (); h.end = null, c); h.timeout = c;
) (Window, document.documentElement, async-hide & # 39; dataLayer & # 39 ;, 4000,
& # 39; GTM-KSTSBV3 & # 39 ;: true);

// Google Analytics
(Perform (i, s, o, g, R, A, m) i [‘GoogleAnalyticsObject’] = r; i [r] = i [r] || perform () , i [r] .l = 1 * new date (); a = s.createElement (o)
m = s.getElementsByTagName (o) [0]; a.async = 1; a.rc = g; m.parentNode.insertBefore (a, m)
) (Window, Document, & # 39; script & # 39 ;, & # 39; https: //www.google-analytics.com/analytics.js','ga');
ga (& # 39; create & # 39; UA-43815463-2 & # 39 ;, & # 39; automotive & # 39;);
ga ("require", "display properties");
("View", "GTM-KSTSBV3");
ga (& # 39; ship & # 39; view page & # 39;);
// Google Tag Supervisor
(Perform (w, d, s, l, i) w [l] = w [l] || [] w [l] .Press (& # 39; gtm.begin & # 39 ;:
new Date () getTime (), event: & gtm.js & # 39;); var f = d.getElementsByTagName (t) [0] j = d.createElement (s), dl = L! = & # 39; dataLayer & # 39 ;? & # 39; & l = & # 39; + l: & # 39; & # 39 ;; j.async = true; j.src =
& # 39; https: //www.googletagmanager.com/gtm.js id = & # 39; + i + d; f.parentNode.insertBefore (j, t);
) (Window, Document, & # 39 ;, & # 39; dataLayer & # 39 ;, & # 39; GTM PJLNLKV & # 39;);
(Perform (h, o, t, j, a, r) ​​
h.hj = h.hj || perform () ;
h._hjSettings = hjid: 1011110, hjsv: 6;
a = o.getElementsByTagName (& # 39; head & # 39;) [0];
r = o.createElement (script); r.async = 1;
r.src = t + h._hjSettings.hjid + j + h._hjSettings.hjsv;
a.appendChild (r);
) (Window, Doc, & # 39; https: //static.hotjar.com/c/hotjar-','.js? Sv = & # 39;);